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Notice of the Autumn AGM 2023

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Published 17:24 on 5 Oct 2023
Notice of the Langstone Sailing Club Autumn General Meeting 2023

This is the formal notice of the Autumn General Meeting which, as a Full Member, you are invited to attend.

The 101st General Meeting will be held at The Clubhouse, Langstone Road, Havant, Hampshire on Friday 20th October 2023 at 20:00 Hrs.


  • 1. Notice confirming the meeting.
  • 2. Apologies for absence.
  • 3. Confirmation of the Minutes of the 100th General Meeting held 24th Feb 2023.
  • 4. Matters arising.
  • 5. The Commodores Report
  • 6. Election of the following officers of Langstone Sailing Club
  • a.The President
    b.The Vice Presidents (4)
    c.The Commodore
    d.The Vice Commodore
    e.The Rear Commodore Sailing
    f.The Rear Commodore House
    g.The Hon Treasurer
    h.Elected Committee Members (6)
  • 7. Special Business
  • 8. Other Business

N.B. Under the Articles of Association only full members may attend and vote at any General Meeting of the Club. Affiliate Groups and Junior members are precluded from attending.

PROXY Vote Request

Any member unable to attend the meeting and wishing to vote or appoint a proxy should apply to the Hon Secretary using the attached form, which must be returned to the Secretary by 17 Oct 2023.

Minutes of the Feb 2023 Winter General Meeting

[PDF] WAGM Apr 2023..pdf

Nominations for Presidents, Flag Officers and Committee Members

Nominations Form Oct 2023

Application for a Proxy Vote Autumn General Meeting Oct 2023

[PDF] Application for Proxy Vote at the Autumn General Meeting 20 Oct 2023.pdf

Instructions to Join the meeting remotely :

[PDF] Webex Meeting Access.pdf

The Langstone Sailing Club General Committee has Vacancies from Oct 2023


  • Elected Committee Members to serve on the General Committee.
  • Elected General Committee Members

The General Committee meets face to face at the Club, or remotely, on the second Monday evening of every month except August. Members are expected to attend as many meetings as they can and these usually take about two hours. Elected Members will have the opportunity to volunteer for tasks appropriate to their experience and interest and may be offered a specific role, which could potentially continue after they leave the committee. All General Committee members are Directors of Langstone Sailing Club Limited. If, as we hope, more than 2 members become nominated for the General Committee there will be an election of all Elected members.

  • Hon Secretary

Within the management organisation of Langstone Sailing Club the classic roles of a Club Secretary are shared by the Directors, the Office Manager and the GCM Minutes Secretary, so the overall role of Hon Secretary is not onerous. The Directors have the legal responsibility, the Office Manager maintains the office and is a prime point of communication with the membership, and the Minutes Secretary records the proceedings of the monthly General Committee Meetings.

However the Hon Secretary in an important officer of the club and acts as the Company Secretary of Langstone Sailing Club Ltd.

As Company Secretary the responsibilities include maintaining company information in Companies House including the annual confirmation statement. The company financial information is registered with Companies House by the club's accountancy firm.

The Hon Secretary attends the monthly General Committee Meetings and contributes to any proceedings as necessary taking on specific tasks as required.

The Hon Secretary prepares and manages the two annual general meetings including the Winter AGM in Feb and the Autumn GM in Oct.

Overall the role of Hon Secretary is achievable within an easily managed workload. Good communication and IT skills are helpful and a working knowledge of the Sailing Club Manager software is to be acquired.

The role of Hon Secretary may include the responsibilities of Data Controller within the context of the General Data Protection Regulations.

  • Other opportunities

There are numerous other opportunities to support the club ranging from small simple tasks to more complex tasks requiring special skills. If you can and wish to do more for the club just let the Commodore or Secretary know and they will help to identify appropriate tasks. Managing tasks for the club can be satisfying and enjoyable.

All management tasks undertaken by members will be recorded as one or more duties completed against their annual commitment.

If you can help, please email or

Last updated 19:29 on 20 October 2023

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